HR and Office Operations Manager
ViaBot
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See open jobs at ViaBot.See open jobs similar to "HR and Office Operations Manager" Grit Ventures.HR and Office Operations Manager
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Here’s how the job details align with your profile .Pay
- From $70,000 a year
Job type
- Full-time
Shift and schedule
- 8 hour shift
- Monday to Friday
Location
BenefitsPulled from the full job description
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Full job description
About us:
Here at ViaBot, we're building a robot made to tackle real-world tasks. We're a hardware startup based in the heart of Silicon Valley and backed by numerous VCs, with a youthful and exceptional team that's ever-growing. Our aim is to change the way people see robots--not as gimmicks or as one-trick ponies, but as sensible solutions to sizable problems. Enter RUNO: an autonomous mobile robot designed to perform outdoor commercial tasks such as sweeping and grass-cutting. Learn more about us at:
Who we're looking for:
ViaBot is searching for an extremely organized, tech-savvy person who loves working in a fast-paced environment. Our ideal candidate is an energetic professional who doesn't mind wearing multiple hats and is well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people. We're looking to hire ASAP, so apply now and you could be working with us in a week!
General Office Management
1. Office Administration:
- Oversee the day-to-day operations of the office.
- Ensure the office environment is clean, safe, and well-maintained.
- Manage office supplies inventory and place orders as necessary.
- Prepare, issue, and track invoices to clients and customers.
- Coordinate travel arrangements as requested
2. Facility Management:
- Coordinate with building management for maintenance and repairs.
- Ensure compliance with health and safety regulations.
3. Office Equipment:
- Maintain and troubleshoot office equipment (printers, copiers, etc.).
- Coordinate service calls and repairs.
4. Communication:
- Act as the point of contact for internal and external communications.
- Manage office phone systems, email accounts, and mail distribution.
Human Resources Responsibilities
1. Recruitment and Onboarding:
- Coordinate the recruitment process including job postings, resume screening, and interview scheduling.
- Conduct initial interviews and assist in the selection process.
- Manage new employee onboarding, including orientation and training.
2. Employee Records:
- Maintain accurate and up-to-date employee records.
- Ensure compliance with data protection regulations.
3. Payroll and Benefits:
- Assist with payroll processing, ensuring accuracy and timeliness.
- Administer employee benefits programs, including health insurance, retirement plans, and leave policies.
4. Policy Implementation:
- Develop, implement, and update HR policies and procedures.
- Ensure policies are communicated and accessible to all employees.
5. Employee Relations:
- Address employee queries and concerns regarding HR policies and practices.
- Mediate and resolve workplace conflicts and issues.
6. Compliance:
- Ensure compliance with labor laws and regulations.
- Keep up-to-date with changes in employment legislation and advise management accordingly.
7. Performance Management:
- Assist in the development and implementation of performance appraisal systems.
- Support managers in conducting performance reviews and setting employee goals.
8. Training and Development:
- Identify training needs and coordinate employee development programs.
- Maintain records of training activities and monitor progress.
9. Health and Safety:
- Develop and implement workplace health and safety policies.
- Conduct regular safety audits and ensure compliance with safety regulations.
Additional Responsibilities
1. Budget Management:
- Assist in the preparation and monitoring of the office budget.
- Control costs and optimize expenditures.
2. Event Planning:
- Organize and coordinate company events, meetings, and conferences.
- Handle logistics for team-building activities and corporate functions.
3. Vendor Management:
- Liaise with vendors and service providers.
- Negotiate contracts and manage relationships with suppliers.
4. IT Support Coordination:
- Coordinate with IT support for any technical issues.
- Manage office software licenses and subscriptions.
Education and Experience:
- Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field preferred.
- Proven experience (2+ years) as an Office Manager, HR Administrator, or similar role.
- Experience with invoicing, accounts receivable, and general accounting practices.
- Knowledge of HR processes and best practices.
Skills and Competencies
Organizational Skills:
- Exceptional organizational and time management skills.
- Ability to manage multiple tasks and priorities simultaneously.
Communication Skills:
- Excellent verbal and written communication skills.
- Strong interpersonal skills to interact effectively with employees, clients, and vendors.
Attention to Detail:
- High level of accuracy and attention to detail in all tasks.
- Ability to identify and correct errors promptly.
Technical Proficiency:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with HR management software and accounting/invoicing software (e.g., QuickBooks, SAP, ADP).
Financial Acumen:
- Understanding of basic accounting principles and financial management.
- Ability to process and manage invoices, track payments, and reconcile accounts.
HR Knowledge:
- Familiarity with labor laws, employment regulations, and HR best practices.
- Experience in recruitment, onboarding, employee relations, and performance management.
Problem-Solving Skills:
- Strong analytical and problem-solving abilities.
- Ability to handle complex situations and provide practical solutions.
Leadership and Teamwork:
- Ability to lead and motivate a team.
- Strong collaboration skills and a team-oriented mindset.
Adaptability:
- Ability to adapt to changing environments and priorities.
- Flexibility to handle unexpected situations and challenges.
Personal Attributes
- Integrity and Confidentiality:
- High level of integrity and ability to handle confidential information discreetly.
- Customer Service Orientation:
- Commitment to providing excellent service to internal and external stakeholders.
- Proactive Attitude:
- Self-motivated and proactive in identifying and addressing needs and issues.
- Professionalism:
- Maintain a professional demeanor and appearance at all times.
- Ability to represent the company positively and uphold its values.
Additional Requirements
- Certifications: Professional certifications in HR (e.g., SHRM-CP, PHR) or accounting (e.g., CPA) are a plus.
- Legal Compliance: Understanding of and compliance with relevant labor laws, tax regulations, and industry standards.
- Physical Requirements: Ability to perform physical tasks such as lifting office supplies
What's in it for You:
Join our innovative team and embark on an exciting journey at the forefront of robotics and data technology. As a key player in our operations, you will have the opportunity to make a significant impact on the company culture and office environment. You will have the opportunity to learn more about robotics & the start-up life.
Job Type: Full-time
Pay: From $70,000.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- What is your earliest start date?
- This is an in person job, and would require minimally being in the office from 10am-6pm. Depending on deliveries and office needs for the day, you may need to come in earlier or stay late. Is this something you can do?
Experience:
- Administrative: 2 years (Required)
- QuickBooks: 1 year (Required)
- Human resources: 1 year (Required)
License/Certification:
- Driver's License (Required)
Ability to Relocate:
- Sunnyvale, CA 94089: Relocate before starting work (Required)
Work Location: In person
This job is no longer accepting applications
See open jobs at ViaBot.See open jobs similar to "HR and Office Operations Manager" Grit Ventures.